We may collect and process: 

Information you provide directly 

• Name 

• Email address 

• Phone number (if provided) 

• Organisation name and role 

• Age range (for programme eligibility) 

• Location (town, postcode or region) 

• Information submitted via contact forms, sign-up forms, volunteer forms, partnership enquiries 

• Any other information you choose to provide 

Communications data 

• Records of correspondence 

• Email subscription preferences 

Technical and usage data 

• IP address 

• Browser type and version 

• Pages visited 

• Time spent on pages 

• Referring URLs 

• Device information 

This information is collected via cookies and analytics tools (see Cookie Policy below). 

We use personal data to: 

• Respond to enquiries 

• Deliver programmes and opportunities 

• Manage partnerships and funding relationships 

• Send newsletters and updates (where you opt in) 

• Administer volunteering activity 

• Improve website performance and user experience 

• Meet legal and regulatory obligations

We rely on the following lawful bases under UK GDPR: 

• Consent – for newsletters and marketing emails 

• Legitimate interests – responding to enquiries, managing relationships, improving services 

• Contract – where processing is necessary to deliver agreed services 

• Legal obligation – where required by law 

You may withdraw consent at any time.

We use Squarespace Email Campaigns to manage our mailing list and send updates. 

If you subscribe to receive communications: 

• Your data is stored securely within Squarespace systems 

• We will only email you about Wear the Future’s work, programmes, partnerships and opportunities 

• We do not sell or share your data for third-party marketing 

You can unsubscribe at any time by: 

• Clicking the unsubscribe link in any email 

• Contacting dpo@wearthefuture.org 

We do not sell or rent personal data. 

We may share data with trusted service providers who help us operate our website and communications, including: 

• Squarespace (website hosting and email marketing) 

• Google (analytics services) 

These providers process data on our behalf and are required to maintain appropriate safeguards.

Some of our service providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

We retain personal data only for as long as necessary for the purposes for which it was collected. 

If you unsubscribe from marketing communications, we will retain minimal information to ensure we honour your opt-out request.

Under UK GDPR, you have the right to: 

• Access your data 

• Request correction 

• Request deletion 

• Restrict or object to processing 

• Request data portability 

• Withdraw consent at any time 

To exercise your rights, contact: 

📧 dpo@wearthefuture.org 

You may also complain to the Information Commissioner’s Office (ICO): https://www.ico.org.uk

We implement appropriate technical and organisational measures to safeguard personal data against unauthorised access, loss or misuse.

Our programmes may involve individuals aged 16–25. Where data is collected from individuals under 18, we process it in accordance with UK data protection law and ensure appropriate safeguards.

We may update this Privacy Policy from time to time. The latest version will always be available on our website.